The questions and answers provided below relate to issuing, renewing, changing and correcting a business license for an emergency vehicle dealer. If you are unsure about the type of license for which you should apply, refer to the Summary of Dealer Types.
Each of the following procedures is separately discussed below in answer to a commonly asked question. Either scroll down to the appropriate question and answer, or click on the procedure in which you are interested. - Fee information is available on a separate schedule of fees.
MVA
Business Licensing and Consumer Services (BL&CS)
6601 Ritchie Highway, NE
Glen Burnie, MD 21062
email: BusinessLicensing@mdot.state.md.us
MVA Warehouse
150 Blades Lane, Suite H
Glen Burnie, MD 21061
Hours of Operation: Monday - Friday (8am-4pm)
Email: mvawarehouse@mdot.state.md.us
Other telephone numbers: MVA Customer Service Center: | 1-800-950-1MVA(1682) | TTY/Hearing Impaired: | 1-800-492-4575 | Out-of-State: | 1-301-729-4550 |
Contact the Business Licensing and Consumer Services (BL&CS) Unit either by phone or by mail and indicate that you are interested in beginning a new dealership. The unit will send you a packet of forms to be completed, as well as instructions for other actions that you must take in order to be licensed to sell new or used emergency vehicles. Typically, you must submit the following documentation:
- Application for Vehicle Dealer’s License – this form must be fully completed (front and back) and signed and dated by all dealership officers, partners, or owners (licensees). Be sure to include your Federal Employer Identification Number (FEIN) and the Social Security Numbers of all officers/partners/owners.
- Zoning Approval Form - A zoning official from the jurisdiction where the dealership will be located must sign the form confirming that the property is zoned appropriately for a new vehicle dealership.
- Surety Bond of Vehicle or Trailer Dealer - This form is proof of your insurance coverage. It must include the full name of the dealership, including any “trading as” name. It also must include the full names and signatures of all officers, partners, and/or owners, exactly as shown on the application. Your bonding company must stamp the form with its Seal of Surety and a representative (usually the company’s lawyer) must sign the form.
- Power of Attorney - The company providing the Surety Bond will provide this form.
- Proof of Worker’s Compensation coverage or exemption from coverage requirements - If you have Worker’s Compensation insurance, only information about the policy is required. The information must be recorded on the Application for Vehicle Dealer’s License and on the Insurance Information form. If you are exempted from having to have Workman’s Compensation coverage, then one of the following sets of documents must be submitted:
OR - a copy of the Certificate of Compliance issued to you by the Worker’s Compensation Commission.
- Criminal background checks - A Maryland criminal background check is required for all officers, partners, owners (licensees) and others who have a financial interest in the dealership. In addition, if any of the licensees or other person with a financial interest in the dealership resides outside of Maryland, or has lived in Maryland for less than 1 year, then their current/former state of residence also must conduct a criminal background check. A background check from a private company will be accepted if the Maryland State Police licenses the company as a Private Investigation Agency. The results of these other state criminal background checks must be submitted.
- Trader’s License (copy) - This License can be obtained from the Circuit Court in the jurisdiction where the dealership is located.
- Business registration letter - This document can be obtained from the Maryland State Department of Assessments and Taxation (SDAT). It verifies that your dealership is licensed to do business in the State of Maryland. All dealer applicants must register with the SDAT, even if they are based in another state. Both corporate and trading names must be registered. You may use the printout that can be obtained from the SDAT website.
- Automotive Repair Facility Contract – This form is used to certify that you will have a repair facility within 5 miles of each dealership location.
- Franchise Approval from the Manufacturer (new emergency vehicle dealers only) - A separate franchise approval letter must be submitted from each manufacturer whose vehicles will be sold by your dealership.
- New Vehicle Certification Form (new emergency vehicle dealers only) – This forms certifies that you are not functioning as both a seller of new vehicles and a manufacturer or distributor at the same time.
- Insurance Information Form – This form certifies that you have vehicle liability insurance for the vehicles you will be selling and, if required, Worker’s Compensation insurance for your employees.
- Other Forms – Additional forms may be needed depending upon your situation:
- Letter of Good Standing – If your dealership is licensed in another state and you are now applying to open a new location in Maryland, you will need to obtain this letter from the Maryland Department of Assessments and Taxation. The letter indicates that your business is operating in compliance with state laws and requirements.
- Use and Occupancy Permit – This form is needed if you will be using a trailer as an office and the local zoning board requires that you obtain the Permit.
- Dealer Orientation Request – You are urged to participate in an orientation given by the MVA.
As part of the BL&CS review process, an MVA investigator will visit your proposed dealership location to confirm that it meets all location requirements. Once your dealer’s license has been approved, the BL&CS will contact you about how to pay for and obtain the license, one free salesman’s license, the interchangeable (dealer’s) license tags needed for customers to test drive your vehicles, and other forms and items needed to operate a new vehicle dealership. [Return to Top]
Contact the Business Licensing and Consumer Services (BL&CS) Unit either by phone or by mail and indicate that you are interested in opening a new dealership location in Maryland. The unit will send you a packet of forms to be completed, as well as instructions for other actions that you must take in order to open the new facility. Typically, you must submit the following documentation: - Application for Vehicle Dealer’s License – This form must be fully completed (front and back) and signed and dated by all dealership officers, partners, or owners (licensees).
- Zoning Approval Form – A zoning official from the jurisdiction where the new facility will be located must sign the form confirming that the property is zoned appropriately for a new vehicle dealership.
- Proof of Worker’s Compensation coverage or exemption from coverage requirements - If you have Worker’s Compensation insurance, only information about the policy is required. The information must be recorded on the Application for Vehicle Dealer’s License and on the Insurance Information form. If you are exempted from having to have Worker’s Compensation coverage, then one of the following sets of documents must be submitted:
OR - a copy of the Certificate of Compliance issued to you by the Worker’s Compensation Commission.
- Trader’s License (copy) - This License can be obtained from the Circuit Court in the jurisdiction where the dealership is located.
- Automotive Repair Facility Contract – This form is used to certify that you will have a repair facility within 5 miles of each dealership location.
- Franchise Approval from the Manufacturer (new emergency vehicle dealers only) - A separate franchise approval letter must be submitted from each manufacturer whose vehicles will be sold by your dealership.
- New Vehicle Certification Form (new emergency vehicle dealers only) – This forms certifies that you are not functioning as both a seller of new vehicles and a manufacturer or distributor at the same time.
- Insurance Information Form – This form certifies that you have vehicle liability insurance for the vehicles you will be selling and, if required, Worker's Compensation insurance for your employees.
- Other Forms – Additional forms may be needed depending upon your situation:
- Rider to the Surety Bond of Vehicle or Trailer Dealer – A rider to your Surety Bond (or a new bond) is needed if the bond amount or other information has changed.
- Power of Attorney – This form is required only when a rider or new Surety Bond is submitted.
- Criminal background checks – A new criminal background check is needed if the original background check is more than 5 years old.
- Business registration letter – If the added location will be operating under a different trading name, you must submit proof that the new trading name has been registered with the Maryland Department of Assessments and Taxation (SDAT). You may submit a letter from SDAT or the printout that can be obtained from the SDAT website. See Issuing a New License for more details.
- Use and Occupancy Permit – This form is needed if you will be using a trailer as an office and the local zoning board requires that you obtain the Permit.
As part of the BL&CS review process, an MVA investigator will visit your proposed new location to confirm that it meets all location requirements. Once the dealer’s license for the new location has been approved, the BL&CS will contact you about how to pay for and obtain the license, the interchangeable (dealer’s) license tags needed for customers to test drive your vehicles, and other forms and items needed to operate the new location. [Return to Top] Contact the Business Licensing and Consumer Services (BL&CS) Unit either by phone or by mail and indicate that you will be selling vehicles from a new manufacturer. The unit will send you a packet of forms to be completed, as well as instructions for other actions that you must take in order to add a franchise. Typically, you must submit the following documentation: - Application for Vehicle Dealer’s License – The new franchise name must be included and the form must be fully completed (front and back) and signed and dated by all dealership officers, partners, or owners (licensees).
- Franchise Approval from the Manufacturer (new emergency vehicle dealers only) - A letter must be submitted from the manufacturer whose vehicles now will be sold through your dealership.
- Emergency Vehicle Dealer License (existing) – This is your current license, often referred to as a “wall license”.
- Other Forms – Additional forms may be needed depending upon your situation:
- Rider to the Surety Bond of Vehicle or Trailer Dealer – A rider to your Surety Bond (or a new bond) is needed if the bond amount or other information has changed.
- Power of Attorney – This form is required only when a rider or new Surety Bond is submitted.
- Criminal background checks – A new criminal background check is needed if the original background check is more than 5 years old.
Once the addition of a franchise has been approved, the BL&CS will mail a new dealer’s license to you. [Return to Top]
Contact the Business Licensing and Consumer Services (BL&CS) Unit either by phone or by mail and indicate that you will no longer be selling a manufacturer’s vehicles. The unit will send you a packet of forms to be completed, as well as instructions for other actions that you must take in order to add a franchise. Typically, you must submit the following documentation:
- Application for Vehicle Dealer’s License – The franchise name must be deleted.
- Emergency Vehicle Dealer License (existing) – This is your current license, often referred to as a “wall license”.
- Other Forms – Additional forms may be needed depending upon your situation:
- Rider to the Surety Bond of Vehicle or Trailer Dealer – A rider to your Surety Bond (or a new bond) is needed if the bond amount or other information has changed.
- Power of Attorney – This form is required only when a rider or new Surety Bond is submitted.
- Criminal background checks – A new criminal background check is needed if the original background check is more than 5 years old.
Once the deletion of a franchise has been approved, the BL&CS will mail a new dealer’s license to you. [Return to Top]
The Business Licensing and Consumer Services (BL&CS) Unit will mail you a renewal packet about 60 days prior to the expiration date of your licenses. If you do not receive a renewal packet, please contact the BL&CS.
Complete the Business License Renewal form and submit it to the BL&CS, along with all applicable fees and, as applicable, the documents listed below. You must submit these items at least 15 working days prior to your license expiration date. Note that the MVA will assume your dealership is going out of business if you do not request renewal before your expiration date. - Business License Renewal form
- Copies of flag releases – You will be notified of any outstanding flags with the renewal packet.
- Trader’s License (copy) – Be sure that the current year’s License is copied.
- Surety Bond rider – This is required only if changes in your Surety Bond have been made.
- Power of attorney - This form is required only when a rider or a new Surety Bond is submitted.
- Explanation of MVA administrative actions – If any administrative actions have been taken or are pending against your dealership, you will be asked to submit a written statement.
- Notice of criminal convictions – If any owners, officers, or persons with a financial interest in your dealership have been convicted of a criminal offense, you will be asked to submit a written statement explaining the situation.
- Agreement with a vehicle buying or referring service – If you have reached any agreements with one of these services, you will be asked to submit a copy of the agreement.
Once your renewal request has been approved, the BL&CS will mail a new dealer’s license to you. [Return to Top]
Maryland law requires that you report all changes affecting your dealership license to the MVA within 30 days after the change occurs. If the change occurs during your license renewal period, you may indicate the change on the Business License Renewal form that will be sent to you prior to the license expiration date. Otherwise, contact the Business Licensing and Consumer Services (BL&CS) Unit either by phone or by mail to report the changes.
The BL&CS will send you a packet of forms to be completed, as well as instructions for other actions that you must take in order to request the change. The documents required vary by the type of change involved.
Once your change request has been approved, the BL&CS will mail you a new dealer’s license, a new salesman license and/or corrected registration cards for your interchangeable tags. [Return to Top]
Contact the Business Licensing and Consumer Services (BL&CS) Unit, as soon as possible, either by phone or by mail and report the corrections needed. The unit will send you a packet of forms to be completed, as well as instructions for other actions, if any, that you must take in order to request the corrections.
Once your correction request has been approved, the BL&CS will mail you a new dealer’s license, a new salesman license and/or corrected registration cards for your interchangeable tags, if these items needed correction. Some corrections will not require the reprinting of these documents (e.g., your dealership phone number). [Return to Top]
Contact the Business Licensing and Consumer Services (BL&CS) Unit either by mail or in person and request an Application for Duplicate Vehicle Dealer’s and/or Salesperson’s License. Written requests for duplicate dealer’s licenses will be accepted when submitted on company letterhead and accompanied by the appropriate fee.
Once your duplicate request has been approved, the BL&CS will mail the duplicate license. [Return to Top]
You may obtain a variety of forms needed to operate your dealership from the MVA’s Warehouse. The forms should be ordered in advance. The request may be submitted by email or fax and must be on company letterhead and include the following information: - Company address
- Phone number
- Contact person
- Dealer license number
- Form number requesting
- Form title
- Quantity requested
- Pick up or delivery
If you will be picking up your request, please indicate the date and time for the pick up. The deliveries will be made by UPS and will not be made to P.O. boxes.
If the forms are not available when you place the order, the MVA Warehouse will notify you as to when they will be available. You will not have to resubmit the order. It will be filled when the forms are available. [Return to Top]
If your dealership is forced out of business, the Business Licensing and Consumer Services (BL&CS) Unit will contact you. Otherwise, contact the BL&CS either by phone or by mail and indicate that you are going out of business. The BL&CS will advise you which materials must be returned to the MVA. Typically, you must return the following items which are considered State properties: - Emergency Vehicle Dealer License (existing) - This document is often referred to as a “wall license”.
- Vehicle Sales License – Owner (existing) - This document is often referred to as a “gratis salesman license”.
- Interchangeable tags - All tags must be returned to an MVA branch office. The receipts showing that you returned the tags then must be submitted to the BL&CS.
- Unused temporary license tags (cardboard) - If some of these items are not returned, you must submit a statement indicating which items are missing.
- Unused Temporary Registration Permits - If some of these items are not returned, the dealer must submit a statement indicating which items are missing.
- Unused MVA Odometer Disclosure forms - If some of these items are not returned, the dealer must submit a statement indicating which items are missing.
- Unused Dealer’s Bill of Sale and/or Reassignment for New and Used Vehicles - If some of these items are not returned, the dealer must submit a statement indicating which items are missing.
- Paid Salesman Licenses – If you employed salesmen, then their licenses, issued by the MVA, must be returned.
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